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Citizen's Charter

What is Archives?

   Archives are the permanent non-current records of the Government and private agencies embodying experiences of people who built history. Archives are the historical and cultural treasure of the State. They provide material to write history and find facts of the written history. The State Archives is situated at Panchkula and its Regional Repositories are located at Ambala, Hisar and Rohtak.

Main Functions:-

  • To survey and acquire the Public & Private Records of historical, political, administrative, economic, religious, social and cultural value.
  • To guide and manage public Records, which is growing geometrically, the Department suggests various means to all the Government Offices to minimize their records by way of destroying their unwanted records.
  • To provide records to various Government Departments, on their demand.
  • To preserve old records on the scientific lines for posterity, so that valuable records may not be destroyed with the passage of time.
  • To tape-record the memoirs of freedom fighters and eminent personalities of the State to bridge up the gap between written and factual history.
  • To provide research facilities to the bona-fide research scholars.
  • To prepare Reference Media of the Records available in the Department to facilitate the research scholars.
  • To hold the archival exhibitions to inculcate the archival consciousness among general public.

Procedure for consulting Archives:-

   The research scholars wishing to consult the records are required to apply to the Director General, Archives Department in the prescribed proforma (Annexure 'A') on any working day during the office hours. After permission, a research scholar is allowed to access the records. He/ She is required to submit the duly signed requisition slip for each requisite material to the staff of Research Room. Requisitions can be made twice daily at 11.00 A,M. and 2.30 P.M. on all working days. For getting microfilm/ xerox copies of the required research material, a research scholar is required to fill up the prescribed form attached with a duplicate list of desired records. On payment of the prescribed rates (Annexure 'B'), he/ she is supplied with microfilming/ xerox copies. While placing an order for this job, eighty percent of the estimated cost is required to be deposited in advance.

   For supplying microfilm/ xerox copies of records to the research scholar, no time limit can be fixed as it entirely depends on the bulk of records requisitioned, the availability of records and working condition of equipments. However, the maximum time limit for these services is fixed for fifteen days.

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